Conference Room Hire Exeter
Westpoint's purpose-built conference facilities can be hired standalone or alongside the main arena. With two fully equipped spaces, free parking, and direct M5 access, it's one of the most practical conference venues in Exeter and the South West.
Set within a beautifully landscaped showground, the Conference facilities provides a peaceful and professional environment – far enough from the noise of the city to feel like a genuine change of scene, but close enough to the motorway to be straightforward for delegates travelling from across Devon, Cornwall, Somerset, and beyond.
Whether you’re planning a large conference, a corporate seminar, a training day, or a private event, Westpoint has the space, the facilities, and the team to make it work.
Key Features:
- 300 Maximum Capacity 420m²
- Main Conference Room 2,000+
- 1,500+ Free Parking Spaces
- J30 M5 Motorway Access
- Full room setup tailored to your requirements
- Wi-Fi connectivity
- Catering available
Our Conference Spaces
The Westpoint Conference facilities comprises two distinct spaces, each fully equipped and available for individual or combined hire. Both offer flexible layouts, professional AV facilities, and high-speed Wi-Fi as standard.
Main Conference Room - Up to 300 Guests
A bright, self-contained 420m² space with natural daylight and direct access to the grounds. The neutral décor provides a versatile backdrop, fully tailored to each event. A spacious foyer sits adjacent for networking, catering, or registration.
Features:
- Theatre: 300 | Cabaret: 250
- 420m² of flexible floor space
- Natural daylight and grounds access
- Integrated PA system, stage, projector, and AV equipment
- Ground floor access with multiple load-in points
- Adjacent foyer for catering and networking
- Full room setup tailored to your requirements
Ivington Suite - Up to 250 Guests
A newly refurbished, modern meeting space situated on the upper floor, fully accessible via lift. Well-suited for corporate meetings, seminars, and training sessions.
Features:
- Theatre: 250 | Cabaret: 200
- Linked to the Conference Studio, available as a breakout room
- Newly refurbished throughout
- Built-in AV and PA system with screen
- Flexible seating arrangements
- Flip charts provided
- Microphones provided
- High-speed Wi-Fi
- Free parking for over 1,500 vehicles
Meeting Studio - Up to 60 Guests
The Meeting Studio is Westpoint’s dedicated space for smaller meetings and professional events. It’s designed to feel welcoming and purposeful – a comfortable environment where people can focus, collaborate, and get things done.
With capacity for up to 60 guests, natural daylight, Wi-Fi connectivity, and catering available, it’s a practical, professional choice for businesses across Exeter, Devon, and beyond.
Key Features:
- Capacity for up to 60 guests
- Natural daylight
- Projector
- Flip chart
- Lectern
- Full room setup tailored to your requirements
- Wi-Fi connectivity
- Catering available
Catering on Site
Catering is available to support your meeting, so there’s no need to arrange external deliveries or ask delegates to find their own lunch. Whether it’s a working breakfast, a mid-morning coffee break, or a lunch for the group, we can discuss what works for your event.
What Types of Events Work Well at Westpoint?
The Conference Suite’s combination of scale, flexibility, and facilities makes it well suited to a wide range of corporate and private events:
For events that require the full scale of Westpoint’s site – including the main arena – our team can advise on how the Conference Suite can work alongside the wider venue. For smaller meetings of up to 60 people, our Meeting Studio may be a better fit.
Why Choose Westpoint?
Why Choose Westpoint as Your Conference Venue in Exeter?
Exeter has no shortage of conference venues, but few combine the capacity, accessibility, and practical advantages that Westpoint offers. Here’s what makes the difference.
Free Parking for Over 2,000 Vehicles
For any event where delegates are travelling from different locations, parking is one of the first practical concerns. At Westpoint, free parking for over 2,000 vehicles is included as standard. There are no charges to pass on to attendees, no limited spaces, and no frustration before the event has even started. For large conferences in particular, this is a genuine advantage over city centre venues.
Direct Access from Junction 30 of the M5
Westpoint sits adjacent to Junction 30 of the M5, making it straightforward to reach from across the region. Whether your delegates are coming from Exeter, Plymouth, Taunton, Bristol, or further into Cornwall, the motorway access makes the journey simple. There’s no navigating through city centre traffic – attendees can be off the motorway and parked within minutes.
Two Flexible Spaces for Events of Any Scale
With two conference rooms available, Westpoint can accommodate everything from an intimate 50-person training session in the Ivington Suite to a full 300-delegate conference in the main room. The two spaces can also be hired together, giving you a main conference room and a breakout or syndicate space under one roof.
A Professional, Self-Contained Environment
The Conference Suite is set within Westpoint’s beautifully landscaped showground, providing a calm and focused environment for delegates. The main conference room has direct access to the gardens – useful for outdoor breaks – whilst the adjacent foyer provides a natural space for registration, catering, and networking between sessions.
Full AV and Technical Facilities
Both spaces come equipped with professional AV facilities as standard. The main conference room includes an integrated PA system, stage, projector, and AV equipment. The Ivington Suite has a built-in AV and PA system with screen, microphones, and flip charts. High-speed Wi-Fi is available throughout.
Events Team
Our in-house events team can create a flexible package to suit your requirements
Talk to us about your ideas and we will suggest the perfect solution to optimise our facilities for you to deliver an outstanding event.
Getting Here - Accessibility for Your Delegates
Frequently Asked Questions
How many delegates can the Conference Suite accommodate?
The main conference room accommodates up to 300 guests in a theatre layout, or 250 in a cabaret layout. The Ivington Suite accommodates up to 250 in theatre style, or 200 in cabaret. Both rooms can be hired individually or together for larger events requiring a main space and breakout room.
Is parking available for conference delegates?
Yes – Westpoint provides free parking for over 2,000 vehicles. There’s no charge for parking and spaces are readily available, which makes a significant difference for large events where delegates are travelling from different locations.
Where is Westpoint located?
Westpoint is located adjacent to Junction 30 of the M5 motorway, making it easily accessible from Exeter, Devon, Cornwall, Somerset, and beyond. The venue is well signposted from the motorway.
What AV equipment is available in the conference rooms?
The main conference room includes an integrated PA system, stage, projector, and AV equipment. The Ivington Suite has a built-in AV and PA system with screen, microphones, and flip charts. High-speed Wi-Fi is available in both rooms.
Is the Ivington Suite accessible for delegates with mobility requirements?
Yes – the Ivington Suite is situated on the upper floor and is fully accessible via lift.
Can I hire both conference rooms together?
Yes. Both the main conference room and the Ivington Suite are available for individual or combined hire, making it straightforward to run a main plenary session alongside a breakout or syndicate room.
Is catering available?
Yes, catering is available to support your conference or event. The main conference room has an adjacent foyer which provides a natural space for catering, registration, and networking. Please discuss your catering requirements when enquiring.
Can the Conference Suite be hired alongside the main arena?
Yes – the Conference Suite is available as a standalone venue or as part of a larger event within the Westpoint arena. If you’re planning an event that requires both conference and exhibition or entertainment space, please get in touch and we can advise on the best configuration.
